How To Make Printer Default For All Users ?

In this blog, we’ll explore the benefits of setting a default printer for all users. Additionally, we’ll provide step-by-step instructions on how to do it, and share tips to ensure a smooth printing experience for everyone in your organization.

To begin with, here’s a quick step guide to make a printer default for all users:

• Open Devices and Printers.

• Right-click the desired printer and select Set as default printer.

• Click Printer server properties in the toolbar.

• Go to the Advanced tab.

• Check Change the default printer for all users.

• Select the printer from the dropdown menu.

• Click Apply and then OK to save changes.

However, this is just one method. As you continue reading the blog, you’ll discover more approaches, particularly Windows-specific methods, to set a printer as default for all users.

Therefore, we encourage you to read on for a comprehensive understanding of the topic.

How can I make my printer default for all my users in Windows 10 ?

Follow the below mentioned process to make your printer default for all users in Windows 10 regardless of the brand:

Before initiating the process make sure you are the administrator of the account, or you have logged in using the Admin account.

• Open “Printers & Scanners” on windows search.

• Now scroll down and uncheck “Let Windows manage my default printer”.

• Scroll up and left click on the printer name and click option “Manage”.

• Click “Set as default”.

Now your printer would be set as default. The steps can vary depending on the update of your Windows however it would similar.

You can also visit control panel to find “Printers & Scanners” option.

Also Read : How to fix a printer in error state ?

“Can I set the default printer for all users in Windows 10 through the registry“?

Yes, you can set a printer as default using the registry of Windows 10 in the following ways to manage printer settings for the default user profile:

Steps to add a default Printer for all new users using the Registry

It is another common query of millions of printer users with this query, however,  the solution to this problem is quite simple if you follow the following steps as your guide. 

• Click on start and enter Regedit in the search bar

• Select the option regedit shown in the search results, now press ctrl-shift-Enter and open the program by logging in as administrator. 

• Now in your computer system, navigate |HKEY_CURRENT_USER>Software>Microsoft>WindowsNT>CurrentVersion>Devices.

• Locate your printer from the list of devices and then write your printer’s name

• Now right-click on your printer, then select the option to modify from the context menu. 

• Now write down the information and detail shown in the value data field

• Click on cancel and close the window 

• Now select “HKEY_USERS” from the left pane. After that, Click “File,” > “Load Hive.” Browse to “%SystemRoot%\Users\Default.”

• Now. Double-click “Ntuser.dat.” Name the hive “Ntuser,” when prompted, then click on “OK.”

• Navigate through “NTUSER | Software | Microsoft | Windows NT | CurrentVersion | Devices.”

• Right-click on the right pane, go to New and then click on the option String Value, after that enter your printer’s name. 

• Double-click on the new value, and now enter the information mentioned in step 5, into the Value Data Field. After that click on ok 

• It is now time to return to the key “HKEY_CURRENT_USER,” and then navigate through “Software | Microsoft | Windows NT | CurrentVersion | PrinterPorts.”

• Double click on your printer, then write down the detail provided in the value data field and then click on cancel. 

• Return to the “HKEY_USERS,” and then navigate through “NTUSER | Software | Microsoft | Windows NT | CurrentVersion | PrinterPorts.”

• Follow the instructions mentioned in step 10 and create a new string value by typing the name of the desired printing device. 

• Enter the information given in step 13 into the value data field, after that click on OK

• Get back to “HKEY_CURRENT_USER,” now navigate through “Software | Microsoft | Windows NT | CurrentVersion | Windows.”

• Double click on your printer and again write down the detail or information given in the value data field, after that click cancel. 

• Go to the “HKEY_USERS,” followed by “NTUSER.” Navigate through “Software | Microsoft | Windows NT | CurrentVersion | Windows.”

• Now you can follow the similar process explained in the previous steps can create the new value with your printer’s name and can enter the suitable details mentioned in step 18. 

• Select “HKEY_CURRENT_USER,” and then click “Printers” from the left pane. After that, as you know, write down all the values and data shown in the right pane.

• Once again, it is time to get back to “NTUSER.” Right-click on the left pane, and then point to “New,” now click “Key.” Finally, Name the key “Printers.”

• Open your printer’s key to recreate all the values mentioned in step 21. Now return to “NTUSER,” then click “File,” then select “Unload Hive.” 

Set default printer for all users Windows 10 Powershell 

A few steps below will set your printer connected to windows 10 default for all users. The process is so short that even if you try, you cannot forget the process. 

• Start the app PowerShell on your Windows 

• Type the command, rundll32 printui.dll, PrintUIEntry /y /n “printer name”

• Do not forget that you replace the printer name with the printer name that you want to set as default. Now, your job is done. 

Set default Printer for all users using CMD(Command Prompt)

Setting your printer default for users using the command prompt option is a cakewalk. Pay attention to the steps below and you will complete the task in a short while. 

• Open the command prompt app

• Type the command rundll32 printui. dll, PrintUIEntry /y /n “printer name” in the shown space. 

• Once you enter this command your printer sets as default for all users. 

Note – Do not miss to change the printer’s name and replace it with your required one. 

“Is it difficult to set the default printer for all users in Windows 7“?

No, certainly not. It is always an easy process to set your printer default for all users if you have Windows 7 system. Take a look at the steps below. 

• Click on “Start” and then click on “Devices and Printers”

• Under “Printer and Faxes” option right click on your printer name and select “Set as default printer”

Steps to set default printer for users of Windows Server 2016

Yes, the guide below is certainly going to be easy and quick, because in a few steps, you will complete the job and you will never forget the simple steps. 

• Firstly Log in to local admin on the destination session host 

• Create the default printer gpo for your required end users 

• Now go to the group policy management editor 

• Now go to user control panel settings\ printers\ configuration\preferences

• Enter new and then type the printer name connected to the session host

• Write the information accurately that is given in the New printer properties tab 

• Now select set this printer as the default printer 

• Enter force on both client and DC/gpupdate 

• Enter mstsc in the command prompt now uncheck the printers from the local resources 

• Enter the end user domain name and enter the password. 

• Finally, you will see the default printer on the destination session host. 

Also Read : How to get your printer Online ?

Conclusion 

In summary, mastering the process of setting the default printer for all users can significantly contribute to a well-functioning and user-friendly workspace.

Embracing these steps will undoubtedly yield positive results and ensure that printing tasks are consistently hassle-free for all users involved, making the default choice of a preferred printer seamless.

Remember to regularly review and update the default printer settings to accommodate any changes or new additions in your network infrastructure, optimizing your printer connectivity and enhancing your printing experience for the long term.

Frequently Asked Question’s (FAQ’s)