Brother Printer Toner Replacement Guide: Easy Steps & Tips

Before we head towards the topic “Brother Printer Toner Replacement”, please note that printer toner is the powder form of ink that is installed in the printers for printing purpose. It can print text and images without any compromise in quality.

However, if the toner level goes down, you may need to replace the existing one with the new one.

Whether you need to change the drum unit in your laser printer depends on print volume.

This blog unveils the process of replacing a Brother printer toner, including details about the Replacement Toner.

How to replace Toner in Brother Printer ?

If you have never replaced the toner cartridge or drum unit in your Brother laser printers, then kindly follow the steps as mentioned below:

Turn off the printer

how to replace toner in brother printer

As usual, the printer needs to be turned off and then unplugged from the power source. This basic step is vital for safety and to avoid any damage to the printer.

Open the printer cover

brother printer replace toner

Locate the front panel or printer cover and open it. Depending on your Brother printer model, you may need to lift just a small access panel or the entire scanner unit.

Remove the old toner cartridge

how to change toner in brother printer

Once you open the printer cover, the toner cartridge assembly will be visible to you. Carefully grasp the tabs or handle on the cartridge and  pull it out of your brother printer. Do it gently and put the old cartridge aside for recycling.

Prepare the new toner cartridge

Unwrap the new toner cartridge assembly and carefully take it out of its packaging clean the corona wire before you install it, rock it gently from side to side for a few times. It distributes the toner inside evenly.

Remove the protective cover

Locate the protective cover on the new toner cartridge. Pull the cover out or peel off the strip and it will expose the toner. Remember, while performing all these steps for replacement toner cartridge, caution is always vital.

Insert the new toner cartridge

Hold the new replacement cartridge by the tabs or handle and then insert it inside the printer while aligning with the tracks. Now, slide the new toner into the drum assembly until it clicks into place. Always make sure that the cartridge is placed securely.

Make sure to put the tab back in its original position; if you don’t, the printed pages might have a vertical stripe.

While replacing the toner if it gets on your hands or clothes, wash it off right away with cold water.

Close the printer cover

Now, the process is almost over. Close your printer cover or front panel gently until it latches into place. Make sure to leave no gaps or loose parts.

Power on the printer

Plug in back the printer into the power source and then turn it on. The printer firstly performs an initialization process after that you should be ready to print.

Note : Make sure to put the drum unit in a bag and seal it tightly. This is to prevent toner powder from leaking out of the cartridge. Dispose of the used toner cartridge following local rules, and keep it separate from regular household trash.

How will I know I need to change the toner of my Brother Printer?

Following indicators help you to detect that it is time for your Brother printer to replace toner. Don’t worry the warning signs are noticeable and also the solutions are possible.

Low Toner Warning

Many brother printers provide a text or visual warning on the display screen or through software notifications if the toner level goes down. This warning message is the direct indication to replace the toner cartridge soon.

Faded or Light Printouts

Printed documents that show print faded, light, or uneven in color, tells that toner is running out.  Due to low toner level, the printer fails to deposit a sufficient amount of toner on the printing page.

Error Messages

Some printer models display specific error messages for low toner levels. These messages indicate that you should not prepare your brother printer to replace toner. You know what, It is not difficult to know when you printer is thirsty for more printing material.

Toner Status Page

Many printers print a toner status page or supplies status page. This option is usually in the maintenance menu or printer’s settings. The page provides information about the toner levels in each color cartridge. This in turn allows you to determine which one of them needs replacement.

Quality Maintenance Options

Maintenance options in some printers that facilitate checking the toner levels. For this purpose, you can check their software or control panel. These options help you to determine whether you need Brother printer toner replacement or not. But handle the device gently while checking it.

Visual Inspection

If your printer has a transparent toner cartridge, you can inspect the toner level visually by just removing the cartridge from the printer. However, this method is not useful for all printer models.

Regular Maintenance Schedule

If you use your printer frequently or print in high volume, it might a regular maintenance schedule advisable. Proactively check the toner levels to ensure uninterrupted printing. It helps the printer to stay in the right condition.

How to rectify when “Brother printer says no toner after replacing” ?

It is one of the major problems people face after Brother printer toner replacement. There can be several reasons if your brother printer showing ‘no toner’ message after replacing.

Try the troubleshooting steps below:

Verify the toner cartridge installation

Make sure that you have properly installed or replaced the new toner cartridge. Open the printer’s cover to check that the cartridge is securely placed into its slot. It should fit perfectly and click into place.

Remove the toner cartridge and reinstall it

Many people forget to put the cartridge in when they replace the toner in their Brother printer. After installing the cartridge, make sure it’s in the right place. Take out the cartridge, wait a few seconds, then put it back firmly into your Brother printer. Finally, close the printer cover securely.

Shake the toner cartridge

Sometimes the toner is settled unevenly inside the cartridge, which causes you brother printer show an incorrect toner level. Take out the cartridge and shake it to redistribute the toner. After that, reinstall it in your printer and check to know if the error message disappears.

Check for protective tabs or tape

Leaving protective tape or tabs on the new cartridge before installing can also show ‘no toner’ message.  Check that you have removed any protective tabs from the new toner cartridge.  Sometimes, these tabs block the toner the printer does not recognize it.

Reset the printer

Turn off the printer, unplug it wait for a few minutes and plug it back and turn on. This simple step refreshes your printer to respond properly after brother printer toner replacement. This step helps if the issue occurs due to any temporary errors. This can help to reset the printer and remove any temporary errors.

Once you reset the printer you will need to connect your brother printer to your Wi-Fi network once again.

Update the printer’s firmware

Visit the official Brother website and check for available firmware updates specific to your brother printer model. Updating the firmware usually resolves compatibility issues and even improves overall performance.

Contact Brother support

If none of the above methods work, reach out to official Brother’s customer support for assistance. They provide specific troubleshooting steps on brother printer toner replace. You will also enhance your basic understanding of your printer through assistance.

Also Check : How to replace the Drum of my Brother Printer ?

Explain Short steps to change toner in brother printer ?

Mostly people who are not tech savvy consider Brother printer replace toner as rocket science. Here is short guide on how to change the toner in a Brother printer, follow these six steps:

  • Open the printer’s front cover
  • Remove the old toner cartridge
  • Prepare the new toner cartridge
  • Install the new toner cartridge
  • Close the front cover
  • Test the print quality for a colorful print

Why to use Genuine Brother Toner ?

For some very obvious reasons, you should use genuine brother printer toner. These are –

Consistent Performance

Brother printers are designed to work seamlessly with genuine Brother toner cartridges. These cartridges are engineered to meet the highest standards and provide consistent performance throughout their lifespan.

Every time, brother printer toner replacement happens, always use genuine toner cartridges. It ensures reliable printing without streaks, smudges, or fading, giving you professional-looking results every time.

Increased Reliability

Brother printers and genuine Brother toner cartridges are designed to work together harmoniously. By using genuine toner, you can reduce the risk of compatibility issues, such as malfunctioning or damaged cartridges.

Genuine Brother toner cartridges undergo rigorous testing to ensure they function properly and provide reliable printing performance.

Longevity and Cost-effectiveness

Genuine Brother toner cartridges are designed to maximize the longevity of your printer and deliver a high page yield. Branded cartridges make brother printer toner replacement more cost-effective.

They are optimized to provide efficient toner distribution, reducing the frequency of cartridge replacements.

While genuine cartridges may have a higher upfront cost compared to third-party alternatives, they often offer better value in the long run due to their longer lifespan and consistent performance.

Warranty and Support

When you use genuine Brother toner cartridges, you can benefit from Brother’s warranty coverage and customer support.

In case you experience any issues with the printer or cartridges, Brother’s support team can provide assistance and guidance.

Using a third-party cartridge can leave you devoid of your printer’s warranty and limit your access to manufacturer support.


In conclusion, replacing the toner in your Brother printer is a straightforward process that can be done by following a few simple steps.

By ensuring that you use genuine Brother toner cartridges, you can enjoy consistent performance, increased reliability, longevity, and cost-effectiveness.

Using brother genuine toner cartridges also allows you to benefit from warranty coverage, Longer-lasting prints and customer support from Brother.

Frequently Asked Question’s (FAQ’s)

Can I use third-party toner cartridges in my Brother printer?

While it is possible to use third-party toner cartridges, it is recommended to use genuine Brother toner cartridges for optimal performance and reliability.

How often should I replace the toner in my Brother printer?

The frequency of toner replacement depends on your printing volume, but generally, it is recommended to replace the toner when the low toner warning appears or when printouts start to appear faded or light.

Can I continue printing with low toner in my Brother Machine?

No, it is not recommended to continue printing with low toner as it can result in faded or poor-quality printouts and potentially damage the printer.

We are dedicated to providing solutions for all printer-related queries. We appreciate your feedback! Kindly spare a moment to leave a comment below and share your thoughts. Your input can be instrumental in assisting others who may encounter similar printer issues.

Anna is the Writer behind ThePrinterFix. Our primary focus is on resolving printer issues so you can resume seamless printing experiences.

Beyond her contributions here, Anna also shares her expertise in troubleshooting printer problems on various tech-related blogs. She's deeply committed to assisting individuals in maximizing their printing experiences and is dedicated to offering solutions for all your printer-related queries.

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